Section 1:

The President of the Booster Club shall:

a) Conduct all meetings of the Booster Club.

b) Be a member, ex-officio, of all committees.

c) Appoint and coordinate with the chairperson of each fundraising committee as necessary to ensure the responsible operation of the booster club.

d) Report directly to the Director of Bands on the progress of the various committee chairpersons in charge of Band Booster Club fundraising activities.

e) Have authority to sign and approve checks for band expenditures as needed.

f) Coordinate with the Band Director the preparation of an operating budget in advance of the fiscal year. The budget will be presented to the Executive Board in August and submitted to the general membership for approval during the September meeting.

g) Serve as an advisory officer following his/her term of office and shall be designated as “Past President”.

h) Actively search for new fundraising opportunities in the community and abroad.

Section 2:

The Vice-President shall:

a) Assume all the responsibilities of the President in the absence of the President and shall perform all other duties delegated by the President.

b) Appoint assistants as required.

c) Assist the President of the Band Booster Club in coordinating all fundraising activities.

d) Review By-laws annually and present, in writing, at the May meeting any recommended changes for approval by the membership at the most appropriate subsequent meeting.

Section 3:

The Treasurer shall:

a) Be responsible for keeping a full and accurate record of all financial matters of the Booster Club.

b) Be responsible for the billing, collection, receipt, dispersal, and recording of contributions and all Booster Club funds as directed by the membership and Executive Board members.

c) Maintain a permanent and accurate set of records detailing all funds received, deposited, and disbursed. These records shall be the permanent property of the Booster Club and shall be available for examination by its members.

d) Be responsible for the disbursing of expenditures approved of and authorized by the membership and the Executive Board.

e) Give detailed and accurate report of all receipts and expenditures at all regular Booster Club meetings and Executive meetings.

f) Present an annual financial report within two months of the end of the Booster Club fiscal year. The Booster Club fiscal year shall be August 1 through July 31.

g) Have authority to sign and approve checks for band expenditures as needed.

h) Perform other duties as delegated by the President.

Section 4:

The Secretary shall:

a) Keep an accurate record of the minutes of all meetings of the Executive Board and all regular Booster Club meetings.

b) Be responsible for parent correspondence including notices of meetings, reminders of important events and needs including concerts, football games, chaperones, etc.

c) Update the Booster Club website weekly or as new information is provided by the Director of Bands.

d) Maintain a list of all members’ names, addresses, e-mail, and telephone numbers.

e) Perform other duties as delegated by the President.

Section 5:

The Publicity Officer shall:

a) Write all articles for publication in the news media relating to the Booster Club and any other Band activities.

b) Have all articles written for publications relating to the Booster Club and Band activities reviewed by the Band Director.

c) Act as liaison to the Secretary in his/her web site and correspondence duties.

d) Perform other duties as delegated by the President.

Section 6:

The Executive Board shall:

a) Authorize all non-budgeted expenditures up to $1,000. Any amount above that, excluding emergency repair/replacement of critical equipment must be approved by a simple majority vote of the membership present at any regular or emergency meeting of the Executive Board.

b) Make recommendations to the general membership and exercise supervision over the affairs of the Booster Club.

c) Appoint a Financial Audit Committee, consisting of 3 Booster Club members other than the Treasurer, or appoint a certified public accountant to audit the books of the Booster Club. CPA shall be a third party with no personal ties to the Booster Club.

d) Determine and authorize all necessary transfers of approved budgetary funds.